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Bookkeeper Job Description. 

The closing date for receipt of resumes is 4/28/2017 at 5:00 pm
Only candidates who appear to have the best qualifications and expertise will be invited to interview. It is thus essential that the resume and cover letter provide a full, but concise description of the nature, extent and general outcomes of related experience.



Position: Bookkeeper [Download PDF of job description]
Reports to: Executive Director

Currently under construction on 50 acres in a beautiful and restorative setting outside of Austin, TX, The Refuge Ranch will provide trauma-informed, holistic care for the girls on-site, including: a University of Texas Charter School program, a People’s Community Clinic and various therapeutic programs uniquely designed for the development of a child survivor. The complex trauma associated with sex trafficking coupled with the significant gap in after care services for child survivors has created an urgent need to open this facility. Currently, there are less than 350 beds in the United States in which to house and care for child victims. There are only 24 beds in the state of Texas. The Refuge Ranch will be the only long-term, residential facility for child survivors in Central Texas, and will be one of the largest in the country, with space to care for 48 girls at capacity. This model is designed to be replicated in other parts of Texas and the United States. 

General Description
The Bookkeeper is responsible for data entry and financial records maintenance. She or he works closely with the Executive Director, the Director of Finance (pending hire), the Board Treasurer and other staff. She or he supports financial reporting, the audit process, as well as the day to day administration.

Experience and Qualifications


  • Experience in an accounting and financial data entry role


  • Experience in accounting for a non-profit organization
  • Experience in audit procedures

Essential Competencies

Commitment to the mission of The Refuge DMST
Knowledge and understanding of accounting and financial reporting principles
Skilled in the use of computers and related software applications, including proficiency
in Quickbooks accounting software, Microsoft Word and Excel
Ability to prepare and present a variety of reports
Ability to communicate clearly, verbally and in writing
Ability to work independently as well as part of a team to achieve goals
Ability to plan and organize
Ability to handle a number of tasks simultaneously and prioritize work
Essential Duties and Responsibilities
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required within this position.
Financial Data Entry
Entering donations, invoices
Processing expense reports
Preparing purchase orders
Preparing deposits
Checking account balances
Ensuring that transactions are appropriately documented
Fiscal Management
Works with the Director of Finance and the Board Treasurer to ensure that financial procedures are followed, and that financial reports are issued in a timely manner
Collaborates with the Donor Relations and Data Manager and other staff as needed to ensure that donor and accounting records are accurate and aligned
Supports the day to day financial activities of the organization, such as preparing purchase orders, preparing deposits, and preparing interim financial reports

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

Work is performed in a conventional air-conditioned office the majority of the time.
The noise level in the work environment is usually quiet.

Mental Functions

Ability to remain productive and maintain control under stress
Ability to collaborate with others in a non-coercive manner

Terms of Employment


$20 per hour plus benefits
Part-time position, 20 hours per week

To Apply:

Please send your resume, cover letter, and contact information to:

Brooke Crowder, Executive Director
The Refuge for DMST
PO Box 90804
Austin, TX 78709

Or, via email:

Only candidates who appear to have the best qualifications and expertise will be invited to interview. It is thus essential that the resume and cover letter provide a full, but concise description of the nature, extent and level of responsibility for relevant positions held.

Thank you so much for wanting to help survivors of child sex trafficking.

We want to appropriately and sensitively surround each girl with the services she needs for her individualized healing plan -- what we call a Circle of Care. These services will be critical relational points of entry into the life of each girl in order to convey love, safety and care.  

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Thank you for your interest in joining our team!